SaaS, Licensing& Vendor Control

SaaS management is the practice of discovering, tracking, and optimising all the software subscriptions in your organisation. It includes knowing what you have, who uses it, how much you spend, and eliminating waste from unused licences, duplicates, and overprovisioned seats.

We use a combination of SSO logs (if available), finance/card statement analysis, browser extension data, and API integrations with common SaaS platforms. Most organisations are surprised by what we find. Typically 30-50% more subscriptions than expected.

Yes. We negotiate with 200+ SaaS vendors regularly and know the discount structures, enterprise tiers, and timing strategies that work. Most companies pay sticker price because they don't know what's possible. We pass our rates through to you.

We typically recover 20-40% of annual SaaS spend through a combination of eliminating waste (unused seats, duplicates) and negotiating better rates. For a company spending £500k/year on SaaS, that's £100k-200k recovered.

A typical audit takes 2-4 weeks depending on the size of your organisation and how your subscriptions are managed. We'll give you a complete inventory, savings opportunities, and a prioritised action plan.

Yes, with our Managed tier. We maintain your renewal calendar, handle vendor negotiations before each deadline, and ensure you never miss an opportunity to renegotiate or cancel. No more surprise auto-renewals.

Shadow IT (tools bought without IT approval) is one of the biggest sources of SaaS waste. We identify it during discovery and help you implement a procurement workflow that captures future purchases without slowing teams down.

Ideally, your SaaS provisioning connects to your identity provider (Okta, Entra ID, Google). When someone joins or leaves, their access is automatically created or revoked. We help you set this up as part of Identity & Access projects.

Absolutely. Merging two companies' SaaS portfolios is one of the most common scenarios we handle. We identify overlaps, negotiate consolidated contracts, and help you migrate users to the surviving systems.

If you just need licences, use Licence Resale. If you need a one-time cleanup or M&A consolidation, Fixed Project. If you have high SaaS spend and want ongoing management, Managed. We'll tell you honestly which fits.

SaaS procurement is the process of discovering, evaluating, purchasing, and managing software subscriptions across your organisation. It matters because unmanaged SaaS sprawl leads to wasted spend, security gaps from shadow IT, and compliance risks from untracked data flows. Most companies have 30-50% more subscriptions than they realise.

The biggest challenges are visibility (knowing what you have), waste (unused seats and duplicate tools), vendor lock-in (auto-renewals and long contracts), and shadow IT (tools purchased without approval). We solve these through discovery audits, renewal tracking, and procurement workflows.

Our process: Discovery (find all subscriptions via SSO logs, finance data, browser extensions), Analysis (identify waste, overlaps, and savings opportunities), Negotiation (secure better rates using our vendor relationships), and Ongoing Management (renewal calendar, vendor negotiations, and procurement approvals).