Software Costs

Most companies have no idea what they spend on software. Tools get bought by individual teams, seats get added but never removed, and annual renewals auto-charge because nobody set a reminder. The bill grows every quarter but never gets audited.

SaaS spend management means knowing what you have, cutting what you do not use, and buying what you keep at the best possible price. We do all three. As a licensed reseller for over 200 vendors, we do not just find the waste. We buy the replacements cheaper.

Someone in marketing buys a project management tool. Engineering already has one. Design is using a third. Nobody told finance about any of them. Each tool has its own admin, its own billing, and its own set of user accounts that nobody reviews. Seats get added when people join but never removed when they leave. You are paying for ghost users across a dozen platforms and have no way of knowing without a manual audit.

Then the renewals hit. An annual contract auto-charges at full price because nobody noticed the renewal date. By the time someone flags it, the cancellation window has passed and you are locked in for another year. Multiply that across 30, 50, or 100 subscriptions and you are haemorrhaging budget on tools your team has already stopped using.

The worst part is what you are paying versus what you could be paying. Most SaaS vendors have partner programmes with significant discounts, typically 5-40% below list price. But those rates are only available through licensed resellers. If you are buying direct, you are paying the sticker price. Every single time.

And when your CFO asks "what do we actually spend on software?" the honest answer is usually "we do not know." That is not a minor gap. It is a governance failure that gets worse every quarter.

We start with a full SaaS audit. We run domain verification, pull finance records, card statements, and browser extension data to build a complete inventory of every subscription in your company. Who uses it, what it costs, when it renews, and whether anyone has actually logged in during the last 90 days. Most companies are surprised by what we find.

From there, we cut the obvious waste first. Unused seats get removed. Duplicate tools get consolidated. Auto-renewals get paused where the contract allows. These quick wins typically recover enough to cover the cost of the audit itself.

Then we negotiate. We work with over 200 vendors and know the discount structures, the timing, and the leverage points that actually work. Where we are a licensed reseller, we register deals through partner programmes and pass partner pricing straight through to you. That means 5-40% below the list price you are currently paying, on the same products, with the same features.

Once the cleanup is done, we set up a renewal calendar so nothing auto-charges without a decision. We run a lightweight procurement workflow that captures new purchases without slowing your teams down. And if you want us to handle it permanently, we manage the whole thing on an ongoing basis. Procurement and renewal management are included for licence customers because we capture our margin through partner discounts.